[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Debtor's Name]
[Debtor's Address]
[City, State ZIP Code]
Subject: Overdue Collection Notice
Dear [Debtor's Name],
I hope this letter finds you in good health. We are writing to you regarding the outstanding balance of [amount in currency] owed on your account [Account Number]. Despite previous reminders, the payment remains outstanding, and we have been forced to commence legal action.
As a valued customer, we understand that unforeseen circumstances can happen, and we always strive to provide assistance and support. However, we must emphasize that making timely payments is crucial to maintaining a positive relationship with our company.
We urge you to settle this debt within the next [number of days] days to avoid further legal consequences. The total outstanding amount includes the principal, as well as any applicable interest and late fees, which has accumulated over time. Please remit payment in full by [specific date] to prevent the initiation of legal proceedings.
We have attached an itemized statement of your account for your reference. In the event that you are unable to make the full payment, please contact our office immediately to discuss potential alternatives. We may be able to arrange a mutually acceptable repayment plan or explore other options that suit your circumstances.
Your prompt attention to this matter is highly appreciated. Failure to respond or take appropriate action may result in the following consequences:
1. Legal action, which may include the initiation of a lawsuit against you to recover the outstanding debt.
2. Negative credit reporting, which could impair your ability to secure loans or other financial services in the future.
3. Additional legal and collection costs, which will be added to the outstanding balance.
Please be advised that we prefer to resolve issues amicably and avoid any further escalation. We believe that working together, we can find a satisfactory resolution to this matter. Ignoring this letter or failing to address the overdue payment may force us to pursue legal avenues to recover the debt.
If you have any questions or require assistance, please feel free to contact our office at [Phone Number]. Our customer service team is available [working hours] to provide you with the necessary guidance and support.
We hope to resolve this matter without further escalating it. We look forward to your prompt attention to this overdue payment.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]